This course is designed to allow users to work with resources, analyze resource utilization, and create project reports which analyze project, resource, and task data. It is also designed to allow users to manage multiple projects.
Duration: 5 half days (15 hours)
Level: Beginners
Target Audience: Experienced Project managers, schedulers
Prerequisite: A familiarity with key project management concepts
About this course
This course is designed to allow users to work with resources, analyze resource utilization, and create project reports which analyze project, resource, and task data. It is also designed to allow users to manage multiple projects.
Course Outline
Part 1: Getting Started with Microsoft Office Project
- Understanding the Nature of Projects
- Discovering Project
- Understanding Project File Types
- Navigating the Project Interface
- Getting Help and Guidance
- Configuring Options
Part 2: Creating and Defining Projects
- Creating and Saving Projects
- Defining Properties and Options
- Creating and Organizing the Task List
- Importing Data
- Modifying and Applying Calendars
- Setting Scheduling Options
Part 3: Working with Estimates and Dependencies
- Entering Task Estimates
- Using A PERT Analysis to Estimate Task Duration
- Linking and Unlinking Tasks by Using the Gantt Chart View
- Linking and Unlinking Tasks by Using the Network Diagram View
- Adding Lag or Lead Time to a Linked Task
Part 4: Working with Deadlines, Constraints, and Task Calendars
- Introducing Deadlines, Constraints, and Task Calendars
- Creating and Modifying Deadlines
- Creating and Modifying Constraints
- Creating and Modifying Task Calendars
- Identifying Critical Tasks
- Working with Task Driver
Part 5: Working With Resources
- Introducing Resources, Assignments, and Budgeting
- Adding Resources to the Resource Sheet
- Creating and Modifying Resource Assignments
- Entering Project Budgets
Part 6: Predicting Behavior by Using Task Types and the Scheduling Formula
- Using Task Types and the Scheduling Formula
- Changing Variables and Predicting Behavior
- Applying Task Types to Produce Predictable Behavior
- Special Situations with Effort-Driven Scheduling
Part 7: Customizing and Formatting
- Formatting Screen Elements
- Creating and Modifying Templates
- Creating and Modifying Fields, Tables, and Formulas
- Creating and Modifying Filters and Groups
- Creating and Modifying Custom Views
Part 8: Analyzing Resource Utilization
- Introducing Resource Utilization Concepts
- Viewing Resource Assignments, Allocation, and Utilization
- Managing Resource Availability
- Optimizing and Leveling Resource Assignments
Part 9: Tracking Progress
- Working With Baselines
- Entering Duration Updates
- Entering Work Updates
- Entering Cost Updates
- Discovering Variances
- Troubleshooting and Getting Back on Track
Part 10: Creating Reports
- Selecting, Editing, and Creating Basic Reports
- Configuring Print and Page Setup Options
- Setting Options to Correct Printing Issues
- Exporting Reporting Data
- Creating and Modifying Visual Reports
Lab 10: Creating Reports
- Applying Solutions to Various Printing Scenarios
- Running Basic Reports That Summarize Data by Project, by Resource, by Task, or by Cost
- Developing a New Basic Report
- Exporting Data by Using a Custom Map to Merge with Data in an Existing Excel Spreadsheet
- Running Visual Reports That Summarize Data by Project, by Resource, by Task, or by Cost
- Developing a New Visual Report Template
Part 11: Managing Multiple Projects
- Introducing Management of Multiple Projects
- Creating Master Projects
- Creating Links Between Projects
- Calculating Single or Multiple Critical Paths
- Saving and Opening Multiple Projects
- Sharing Resources and Analyzing Resource Utilization Across Multiple Projects